NEW VINEYARD NORTH SNOWMOBILE CLUB
MINUTES
December 1, 2024
The meeting was called to order by Club Vice President JP Courtney at 6:05 PM at New Vineyard Library- Community Room.
▪ Attendees included Bob & Lee Rutigliano, Frank Duggan, JP Courtney, Alden Wattles, Ann Wattles and Eddie Adams.
▪The minutes of the November 3, 2024 meeting were reviewed and a motion to approve as written was passed unanimously.
▪Bob Rutigliano presented the Treasurers Report as well as membership enrollment status. The current balance is $30,763.68. The Treasurer’s Report was approved as presented.
▪The Secretary’s Report was also approved as presented. Meeting minutes of 11/1/24 were reviewed and approved previously.
▪Trailmaster’s Report- Alden Wattles reported that there are some blowdowns out on the trails. Eddie Adams reported that he was able to remove rocks and de-stumped about 200 yards of the trail behind Steve Hargreaves house. The club had previously approved this work at the last meeting. This is a huge improvement on this trail! Eddie Adams indicated that as soon as the landowner lets us onto their property, he would fix the trail areas behind Durham’s house on Taylor Hill Rd. Several stumps on this trail have created problems for grooming operations. Frank Duggan said that he would stop into Dan Durham’s to ask if we could go onto his property to excavate the stumps.
Alden Wattles indicated that he would contact Randy Bates about de-energizing the electric wire fence to his pasture, so that the Club Skandics can groom through the field.
OLD BUSINESS:
▪Vice President JP Courtney indicated that for future reference, Club Member Bill Pierce would be willing to donate ½ day of Guide Service for any fund-raiser that the Club may conduct.
NEW BUSINESS:
▪ Frank Duggan mentioned that two (2) of the Club (4) Skandics are currently being serviced to get new batteries, check carb boots, check chain case oil, check sliders.
▪ Clubs Vice President, JP Courtney indicated that a pile of Timber Mats are at Frank Forster’s and could be installed anytime conditions allow, for some of our wet holes.
OTHER:
▪ No comments
NEXT MEETING:
Our next meeting will be held January 5th at 6:00PM at the Library Community Room.
With no further business the meeting was adjourned at 6:35 PM.
Respectfully submitted,
Frank Duggan, Club Secretary
NEW VINEYARD NORTH SNOWMOBILE CLUB
MINUTES
November 3, 2024
The meeting was called to order by Club President Tom Piekart at 6:00 PM at New Vineyard Library- Community Room.
▪ Attendees included Bob & Lee Rutigliano, Lynne Ricardo, Frank Forster, John & Adrienne Rollo, Frank Duggan, David Bliss, JP Courtney, Alden Wattles, Eddie Adams, Edwin Rogers, Tom Piekart and Dave Cary.
▪The minutes of the September 14, 2024 meeting were approved as written.
▪Bob Rutigliano presented the Treasurers Report as well as membership enrollment status. So far (30) individuals have joined as family memberships and (1) Affiliate membership. We are off to a good start. It was noted that $18,503.81 would remain in the CD to accumulate additional interest, as the Club has sufficient operating monies for the winter. The Treasurer’s Report was approved as presented. The current balance is $31,361.33.
▪The Secretary’s Report was also approved as presented. Frank Duggan noted that the Club Grant Application was approved for $5250 for the 2024-2025 season. Meeting minutes of 9/14/24 were reviewed and approved previously.
▪Trailmaster’s Report- JP Courtney indicated that all trails and bridges have been inspected. JP Courtney indicated that he would be coordinating / obtaining steel beams from the MSA and getting them delivered for the Bog Rd. Bridge as part of the Clubs donation towards this needed bridge replacement.
Additionally, (2) motions were made regarding required trail maintenance. The motions were seconded and approved as follows:
▪ Motion to approve up to $1000 towards material and labor required to fix the trail areas behind Steve Hargreaves house. Rocks and obstructions in this area have created problems for grooming operations.
▪ Motion to approve up to $500 towards material and labor required to fix the trail areas behind Durham’s house on Taylor Hill Rd. Several stumps on this trail have created problems for grooming operations.
OLD BUSINESS:
▪No old business was discussed.
NEW BUSINESS:
▪ Clubs Vice President, JP Courtney established (2) Trail Work dates of Sunday 11/10 and Sunday 11/17. Interested volunteers are to meet at Our Village Market parking lot at 8:00 AM on these mornings. Teams will be assigned specific trails to work on. (Bring chainsaws, loppers, pole saws and ATV if you have them.)
▪ Clubs Vice President, JP Courtney indicated that the (4) Skandic grooming machines need batteries, and he will obtain and install them. Other than that the equipment is running fine.
▪ Clubs Vice President, JP Courtney indicated that signage would be installed soon after the remaining trails have been cleared.
OTHER:
▪ Adrienne Rollo indicated that there was no need for Lee Rutigliano to step down from her Director at Large role for the previous election of officers at the 9/14/24 meeting. That we mistakenly miscounted the number of officer and director positions. As such, Adrienne made a motion to “re-approve” Lee Rutigliano to her role a Director at Large. The motion was seconded and approved.
▪President Tom Piekart indicated that the MSA, in conjunction with High Peaks Alliance, is going to hold a “workshop” on December 5th at 6:00PM at Forster Memorial Building in Strong. The workshop will talk about correct signage techniques as well as the importance of regional coordination / cooperation between area Snowmobile Clubs.
▪Additional conversation ensued regarding the “Trail Funding” vote on the ballot. Pros and Cons were discussed. Dave Cary from Wire Bridge Sno-Travelers indicated that he thought the process would be flawed and potentially become overly bureaucratic to obtain local trail funding.
NEXT MEETING:
Our next meeting will be held December 1st at 6:00PM at the Library Community Room.
With no further business the meeting was adjourned at 6:49 PM.
Respectfully submitted,
Frank Duggan, Club Secretary
NEW VINEYARD NORTH SNOWMOBILE CLUB
MINUTES
September 14, 2024
The meeting was called to order by club president Frank Forster at 1:32PM at Forster- Ricardo Farm. Members present included Bob & Lee Rutigliano, Lynne Ricardo, John & Adrienne Rollo, Frank & Linda Duggan, David & Judy Bliss, JP Courtney, Alden Wattles, Eddie Adams, Garrett Adams, Edwin Rogers, Mare Courtney, Tom Piekart, Mary Piekart, Doug & Paula Withey and Dennis Wentworth.
▪As this event was also the Club’s annual Landowner BBQ Appreciation Dinner, the following landowners were also present: Jeff & Becky Hargreaves, Sharon Luce, Paul Dietricks and family. Many thanks to Frank & Lynne for hosting this event, and thanks to members who brought delicious salads and desserts!
▪Following the dinner, acting club secretary Frank Duggan, presented signs / plaques dedicated in memory of Earl “Duffer” Luce Jr., to the family of Duffer Luce who were present. These signs (Earl “Duffer” Luce Jr. Memorial Bridge) will be erected on either side of the Dead Stream Bridge this fall by club members.
▪The minutes of the March 3, 2024 meeting were approved as written.
▪The Treasurer’s Report was also approved as presented. The current balance is $32,956.29.
▪The Secretary’s Report was also approved as presented. Noting that the Club Grant Application will be submitted to the State in the next couple of weeks and that the Club was successfully in obtaining the maximum disbursement of $6,300.00 for Trail Maintenance, Trail Grooming and Administrative work performed in the previous 2023-2024 season.
▪The Trailmaster’s Report was also approved as presented. Noting that potential bridge work will occur in Wattles interval this fall to replace the existing bridge across Lemon Stream. Other than normal trail clearing activities, no other maintenance projects were identified.
OLD BUSINESS:
▪No old business was discussed.
NEW BUSINESS:
▪Club Officer and Board member Elections: Frank Duggan made a motion to approve Tom Piekart, JP Courtney and himself to the open Officer positions created by the vacancies due to Frank Forster and Adrienne Rollo stepping down from their Officer roles. The motions were moved and accepted as noted below. All other positions remain the same for the duration of the respective Terms.
▪Tom Piekart- elected as President
▪JP Courtney- elected as Vice President
▪Frank Duggan- elected as Secretary
*Lee Rutigliano, Director at Large stepped down to allow Tom Piekart to become Board member and new Club President.
▪Alden Wattles- remains as Trailmaster
▪Bob Rutigiliano- remains as Treasurer
▪Doug Withey- remains as Director at Large
▪ Bob Rutigiliano- remains as Membership Chair
▪Lynne Ricardo-remains as MSA Director #1
▪JP Courtney-remains as MSA Director #2
▪Alden Wattles- remains as Safety Officer
▪Electronic membership enrollment: Electronic membership enrollment was discussed and methodology to complete this offering through the club website on the “Stripe” platform. It was discussed that the hard copy membership forms, should include a note that steers the potential member towards the club website / Stripe platform, so they can have the option to enroll electronically if they so desire. Tom Piekart noted that QR Codes and electronic enrollment has been hugely successful at other clubs for driving donations and increasing membership. It was further discussed and mentioned that the electronic enrollment option would cost the member who is enrolling via this method, $2.00 extra dollars, since the “Stripe” platform, deducts that amount per transaction, as a fee. All present were in favor.
▪Membership Fees: Frank Duggan motioned to have the club increase annual membership fees. The motion passed and the club officers voted and approved to increase the annual membership fees by $5.00 across the spectrum of Family, Individual, Business and Affiliate membership options.
▪Club Liability Insurance: Officers discussed when this item gets paid. Bob Rutigliano said that he pays this annually, and that the premium of approximately $800 will be sent to his attention soon by the insurance provider.
OTHER:
▪Bob Rutigliano offered members that were present, to pay their annual club dues after the meeting.
▪Lee Rutigliano noted that she would reserve the Community Room at the Library for our upcoming club meetings.
▪The next meeting was scheduled for Sunday November 3rd at 6:00PM. And the remaining meetings scheduled for the first Sunday of the month thereafter at 6:00PM at the Library Community Room.
▪Board member and Officer Terms to be reviewed and discussed at the next meeting.
▪Newly elected Vice President, JP Courtney noted that upcoming Trail Clearing / Maintenance work party dates will be published via Facebook and email soon.
NEXT MEETING:
Our next meeting will be held November 3rd at 6:00PM at the Library Community Room.
With no further business the meeting was adjourned at 2:12PM.
Respectfully submitted,
Frank Duggan, Club Secretary
NEW VINEYARD NORTH SNOWMOBILE CLUB MINUTES September 24, 2023 The meeting was called to order by club president Frank Forster at 12:20 p.m. at the Forster Ricardo Farm. Members present included Bob & Lee Rutigliano, Lynne Ricardo, John & Adrienne Rollo, Frank Duggan, Dennis Wentworth, Doug & Paula Withey and JP Courtney. The minutes of the April 2, 2023 meeting were approved as written. The Treasurer’s Report was also approved as presented. Club treasurer Bob Rutigliano reported that our club grant check for $4,410 was received and deposited. Also an approved expenditure of $5,000 was noted for a trailer that will be used as a bridge on Hall Brook. ELECTION OF OFFICERS (2023-2024 SEASON) President Frank Forster Vice-President Frank Duggan Secretary Adrienne Rollo Treasurer Bob Rutigliano Trailmaster Alden Wattles Director at Large Lee Rutigliano “ Doug Withey Membership Chair Bob Rutigliano MSA Directors Lynne Ricardo “ JP Courtney Safety Officer Alden Wattles Club Reporter To be incorporated into the Secretary’s duties Note: Adrienne Rollo announced that this season would be her last as secretary of the club. If there is anyone who would like to step up and assume this position, please contact me so I can work with a newcomer and show ‘em the ropes. TRAIL MAINTENANCE: (as reported by Frank Duggan) - A work crew was requested to be available on Thursday, Sept. 28th to apply new decking to the Hall Brook bridge. - The Wattles intervale - pallets will be added to the little brook that feeds Lemon Stream to keep this section good for another year. - Disaster relief - A grant in the amount of $6,000 has been approved by the State of Maine after heavy rains wreaked havoc on our trail system. These funds will be used specifically for Hall Brook, the small bridge behind Our Village Market and two areas at the end of Parlin Hill Rd. as the trail leads to the Lane Farm. 1 - Frank also proposed that 1000’ of our trail system be excavated per year. The worst sections will be chosen first removing rocks, stumps, etc. until our system is smooth and equipment friendly. This motion was voted on and approved. - Also voted on and approved was to contract with the New Portland Sno-Travelers to periodically use their wide groomer from Route 84 in New Portland to the Holbrook Farm in New Vineyard. This would be a 6 mile round trip for them. - It was noted that our club’s ultimate goal is to widen all our trails to 12 feet in order to accommodate a large groomer. Landowner permissions should also be 12 feet. NEW BUSINESS: It was proposed that our club set up an electronic payment of membership dues through our website similar to the New Portland SC and other local organizations. Lee Rutigliano will check on the ramifications of setting up this type of payment system. OTHER: The club is seeking to sponsor a golf tournament during the fall of 2024. Much work needs to be done and we are enlisting the help of a ‘pro’ with a wealth of experience in setting up tournaments. More news to follow. NEXT MEETING: Our next meeting will be held on Sunday, November 5th at 6 p.m. in the Community Room. With no further business the meeting was adjourned at 1:08 p.m. The meeting was followed by a picnic hosted by the Forsters. Frank once again expertly manned the grill while members brought delicious salads and desserts. Many thanks to Frank & Lynne for hosting!
Respectfully submitted,
Adrienne Rollo
NEW VINEYARD NORTH SNOWMOBILE CLUB
MINUTES
November 7, 2021
President Frank Forster called the meeting to order at 6:29 p.m. in the New Vineyard Community Room. Members present included Bob & Lee Rutigliano, Lynne Ricardo, John & Adrienne Rollo, Dick Hargreaves, Frank Duggan, Alden & Ann Wattles.
The minutes of the September 19, 2020 meeting were approved as written.
TREASURER’S REPORT:
Checking $ 4,032.83
Savings 4,216.21
CD - 6 mos. 18,184.81
Total $26,433.85
The treasurer’s report was voted on and accepted as presented. It was also noted that our application for a Snowmobile Trail Maintenance Grant has been approved in the amount of $4,410, an increase of $630 over last season.
The club welcomed new affiliate members Dana Bowman and John Evans from the Strong Snowmobile Club. They both proposed a partnership with our club to help with maintenance and grooming on an as needed basis. Maintenance would include widening bridges in order for their groomer to gain access to Our Village Market. Payment to their club would be the going rate as allowed by our state grant.
OLD BUSINESS:
Limb masher - the club authorized up to $2,000 to purchase this equipment in October, 2020. However, the Strong S.C. announced that they currently have a limb masher and offered to go through our system. They felt that our equipment was inadequate to support a limb masher.
NEW BUSINESS:
TRAIL WORK - the Porter Lake access trail has been completed and is ready for use. Frank Duggan said approximately six more trees need to be removed to accommodate the large groomer.
Bridge behind OVM - discussion took place regarding the width of the existing bridge. It needs to be expanded another two feet to adequately accommodate the Strong SC groomer. Two outside poles would be needed to accomplish this goal. Dana and John said they have telephone poles that may adequately span the river as needed.
The bridge near Four Mile Square Rd. is also in need of repair. The bridge has washed out and needs to be repositioned. It also needs four additional logs.
Dead Stream bridge - also in need of repair to accommodate a larger groomer (or any groomer)
OTHER:
The question was raised as to whether the club is looking into municipal grants that are available. Strong SC announced that they have received municipal grants as well as grants from the High Peaks Alliance (Brent West, Executive Director) and the Maine Heritage Fund.
After much discussion, the club voted to partner with the Strong SC and to use their services as needed.
It was noted that Lewis Holbrook is still listed as the registered agent for our club. It was voted upon to update the state records to show Frank Forster as the new registered agent.
The next meeting will be held on Sunday, December 5th at 6 p.m. in the Community Room.
With no further business, the meeting was adjourned at 7:34 p.m.
Respectfully submitted,
Adrienne Rollo
Secretary
NEW VINEYARD NORTH SNOWMOBILE CLUB
MINUTES
September 19, 2021
We started off the 2021-2022 season with an outdoor meeting held at the Rollo residence on East
Shore Drive. President Frank Forster called the meeting to order at 2:10 p.m. Members present
included Bob & Lee Rutigliano, Lynne Ricardo, John & Adrienne Rollo, Al & Jan Thurlow, Dick &
Glenda Hargreaves, David Bliss and Frank Duggan.
The minutes of the November 15, 2020 meeting were approved as written.
TREASURER’S REPORT:
Checking $ 3,805.38
Savings 4,216.01
CD - 6 mos. 18,180.40 (renewed Aug 2020 at .15%)
Total $26,201.79
The treasurer’s report was voted on and accepted as presented.
ELECTION OF OFFICERS:
President Frank Forster
Vice President Frank Duggan
Secretary Adrienne Rollo
Treasurer Bob Rutigliano
Trailmaster Alden Wattles
Directors at Large Lee Rutigliano
Glenda Hargreaves
Membership Chair Bob Rutigliano
MSA Directors Adrienne Rollo
Lynne Ricardo
Safety Officer Alden Wattles
Club Reporter Richard Hargreaves
OLD BUSINESS:
● Limb masher - the club authorized up to $2,000 to purchase this equipment in October,
2020. Alden to report back.
● Culvert replacement - 4’ concrete culvert to be replaced on Mountain Rd. There is also
a second culvert on hand for future need.
NEW BUSINESS:
● Trail work - a work party is scheduled for Sunday, September 26th at 10 a.m. This will
include the culvert replacement on the Mountain Rd. as well as any other areas to clear
the trails.
● Bridge behind OVM - discussion took place regarding the width of the existing bridge. It
needs to be expanded another two feet to adequately accommodate the groomer.
Concerns were raised about pickup trucks using a wider bridge and the resulting
damage to the trails. A cable could be installed across the bridge in the off season to
eliminate truck traffic. Dana Bowman of the Strong Snowmobile Club has approached
Frank Forster to open up this bridge so they can gain access to the store with their
groomer. More discussion followed on the possibility of the two clubs working together
on this project.
● The bridge near Four Mile Square Rd. is also in need of repair.
● Porter Lake access trail - work needs to be done to open up the trail on Duffer Luce’s
property. Concerns were raised about the safety of passing over the shallow swamp in
this section. Frank Duggan noted that it should be safe as long as it is kept groomed.
A letter of appreciation will be sent to Duffer for his generosity to the club.
OTHER:
● Al Thurlow advised the club that he still has an old drag on his property. It is in
deplorable condition and needs to be disposed of. Frank and Alden to check it out for
any possible salvage parts.
● The question was raised as to whether the club is looking into municipal grants that are
available. More research is needed.
With no further business, the meeting was adjourned at 2:58 p.m.
Respectfully submitted,
Adrienne Rollo
Secretary
NEW VINEYARD NORTH SNOWMOBILE CLUB
MINUTES
NOVEMBER 15, 2020
The meeting was called to order by club President Frank Forster at 6:02 p.m. in Smith Hall. Members present included Bob &
Lee Rutigliano, Lynne Ricardo, John & Adrienne Rollo, Alden Wattles, Dick Hargreaves and Frank Duggan.
The minutes of the October 18, 2020 meeting were approved as written.
The Treasurer’s Report was also approved as presented.
Discussion took place on whether or not to renew an honorary membership for Doug Nile who has donated his time and
equipment to the club on various occasions. It was determined that other people have also donated their time as well to help
the club; therefore it was decided that instead of honorary memberships, exceptional levels of assistance to the club will be
rewarded with a gift card.
OLD BUSINESS:
● The dilapidated bridge on Carl Knight’s property has finally been replaced with a culvert. Many thanks
to Les Jordan in Kingfield for donating a 36” culvert to our club.
● TRAIL WORK - it was reported that much of the trail system has been cleared. The East Trail is
completely cleared. Some areas of the West Trail and the Taylor Hill Trail still need to be done.
Certain areas need to freeze before access can be gained.
● PORTER LAKE - Steve Philbrick informed the club that on/off access to the lake through his property
will be available for one more season. We will need to find another route next year.
NEW BUSINESS:
● The New Vineyard Library has made a formal request for a donation from our club. The club voted ‘No’
to this request but will make a donation to the Care and Share Food Closet in Farmington instead.
The next meeting will be held on Sunday, December 13th at 6 p.m. Sadly due to Covid-19, we will not be celebrating the
Christmas holiday with our annual Yankee Swap. Hopefully we will be able to celebrate next year.
With no further business, the meeting was adjourned at 6:37 p.m.
Respectfully submitted,
Adrienne Rollo
Secretary
NEW VINEYARD NORTH SNOWMOBILE CLUB
October 18, 2020
MINUTES
The meeting was called to order by President Frank Forster at 6:14 p.m. in Smith Hall. Members
present included Bob & Lee Rutigliano, Alden & Ann Wattles, John & Adrienne Rollo, David
Fletcher and Hugh & Monica Rooney.
The minutes of the September 13, 2020 meeting were approved as presented.
The Treasurer’s Report was also approved as presented.
Bob Rutigliano also distributed new membership cards for the 2020-2021 season as well as raffle
tickets for MSA.
OLD BUSINESS:
The bridge on Carl Knight’s property continues to be in need of repair.
Roadside signs from DOT on Route 27. Discussion took place as to the best solution for
placement of the requested signs. DOT has requested 200 feet of sight distance in order to meet
basic safety requirements in a 55 MPH zone. If that were to be accomplished, we would lose the
benefit of crossing the highway into a plowed driveway versus crossing over a snowbank. The
club concluded that it is safer to keep the current trail crossing than to move to another location
without the benefit of a driveway to enter into. Hence, no signs will be posted in this location.
NEW BUSINESS:
SLEDS - Alden reported that all sleds were completely serviced last year and all equipment is
ready for this season.
LIMB MASHER - Dave Fletcher proposed purchasing a Merrill limb masher to attach to a
4-wheeler or other equipment to remove trailside brush. It was reported that the Strong S.C.
uses a similar attachment. Alden will check it out. The club also voted to allow up to $2,000 for
the purchase of such an attachment.
PORTER LAKE - Alden will check with Steve Philbrick regarding the availability of the on/off
lake trail that runs through his lakeside property. A new ramp may be needed in this location
if the old one cannot be found.
SIGNAGE - a request was made for better signage to indicate the trail on and off Porter Lake.
TRAIL WORK - it was agreed to begin trail work immediately. The first work party of the
season will meet at Our Village Market on Sunday, October 25th at 1 p.m. Bridge repair on
Carl Knight’s property will be the first project.
Also trail worksheets are available from Adrienne Rollo. Please call 652-6330 for additional
worksheets.
TIMBER MATS - Frank reported that Maine Timber Mats in New Portland are giving away old
mats. Frank and Alden will check out the feasibility of using these mats for our trail system.
Dave offered the use of a flatbed trailer to haul the mats if necessary.
OTHER:
CLUB WEBSITE - Bob Rutigliano announced that our club has a website. It can be found by
googling ‘New Vineyard North Snowmobile Club.’ Thanks to Bob for maintaining this
website.
The next meeting will be held on Sunday, November 15th at 6 p.m. in Smith Hall.
With no further business, the meeting was adjourned at 7:12 p.m,
Respectfully submitted,
Adrienne Rollo
Secretary
NEW VINEYARD NORTH SNOWMOBILE CLUB
MINUTES
September 13, 2020
This is our first meeting of the season. President Frank Forster called the meeting to order at 2 PM at the home of Adrienne and John Rollo. Members also present included Lynne Ricardo, Bob and Lee Rutigliano.
The minutes of the March 22, 2020 meeting were approved as written.
ELECTION OF OFFICERS:
President Frank Forster
Vice President Al Thurlow
Secretary Adrienne Rollo
Treasurer Bob Rutigliano
Trail Master Alden Wattles
Directors at Large Lee Rutigliano and Glenda Hargreaves
Membership Chair Bob Rutigliano and Jan Thurlow
MSA Directors Adrienne Rollo and Lynne Ricardo
Safety Officer Alden Wattles
Club Reporter Richard Hargreaves
OLD BUSINESS:
We are still working on the bridge on Carl Knight’s property.
Roadside Signs: we are still working on what is the best solution for the placement of the signs and our trail to get the 200 feet sight distance on Route 27 just south of Bog Road that was the request of the Maine DOT.
NEW BUSINESS:
Any and all mail addressed to our club will now be sent to PO Box 82.
We had discussed getting a CD, and our club now has a 6 month CD thanks to Bob Rutigliano.
Our next meeting will be held on Sunday, October 18th at 6 PM in Smith Hall.
Our meeting was adjourned at 2:25 PM.
Respectfully submitted,
Lynne Ricardo, Secretary
New Vineyard North Snowmobile Club
April 7, 2019: Minutes of Meeting
The Club met in the Conference Room of the New Vineyard Public Library beginning at 6:00 P.M. with a “Pizza Party”. Vice President, Al Thurlow’ opened the meeting at 6:30 with Lynne Ricardo, Charles Thurlow, Lee and Bob Rutigliano, Adrienne and John Rollo, Glenda and Dick Hargreaves. No additions/deletions of the Secretary’s Report previously distributed via e-mail were offered.
The Treasurer’s Report was accepted after a discussion about a recent groomer repair bill of $2,000.00 +/- that had been paid after a conversation with JRFabrication. This precipated a discussion about the protocol to be followed when making arrangements for repairs, etc. Adrienne referred the group to our recently adopted By-laws which include specific guidelines to be followed. A discussion about past-practice ensued; it was pointed out that, historically, either Brady’s or Cushing has maintained our equipment. As discussed at previous meetings, both Al and Frank have expressed their willingness to evaluate/repair any equipment in lieu of “out-sourcing” the work, noting the club had recently paid a bill in the amount of $1,021.75 to Frechettes Skidoo for parts/labor for repairs to a Skandic. These repairs may have been done, at least in part, by them (Al and Frank); but they were not approached to be involved with either of the above projects. Al expressed his preference of Cushing in Farmington to be our choice for necessary repairs given their reputation for excellent work, adding that he had a recent conversation with the owner to confirm their willingness to be of service to our club. Some members of the club expessed their desires to see the new groomer in action, and to follow-up on the possible availability of a drag (which had been discussed previously). The desire to review the specifications/operating manual, etc. was expressed by some members
Reflecting on the club’s decreasing assets from ($25,000.00 as of January 6, 2019 to $6,800.00 on April 7), a discussion about fund-raising projects ensued. Suggestions included a poker rally next season; golf scramble this summer; consideration of exchanging the groomer at some point for a newer one in hopes of receiving a grant.
Another Reflection (Expressed by Glenda in reference to the decline in active members in the club) was the group snowmobile trips to restaurants, etc. in the area. Other members agreed, suggesting we address this concern next season.
Plans for the 2019-20 Snowmobile season which begins in September include the following:
*A Club meeting is scheduled for June 10th. beginning at 6:00 p.m. at the Library
Agenda: 1. Make Plans for Landowners’ Outing to be held at the Forster-
Ricardo Farm on August 18th. (elect officers for 2019-20)
2. Make Plans for organizing work crews to begin trail work ASAP.
a.Inventory of bridges and needed supplies for rebuilding.
1.What materials to use: timbers or culverts?
a.Bob and Lee will present research on costs/availability,etc
of culverts.
NEW VINEYARD NORTH SNOWMOBILE CLUB
September 8, 2019
MINUTES
The first meeting of the new snowmobile season was held at the Forster Ricardo Farm in conjunction with the annual landowner’s picnic. The meeting was called to order by outgoing Secretary/Treasurer Richard Hargreaves at approximately 11:20 a.m.
Those present included Glenda Hargreaves, Al Thurlow, Jan Thurlow, Bob Rutigliano, Lee Rutigliano, Alden Wattles, Ann Wattles, Frank Forster, Lynne Ricardo, John Rollo and Adrienne Rollo.
The minutes of the July 28, 2019 meeting were approved as written.
Old Business:
Discussion took place on the trail from Mountain Rd. to Route 234 and the lack of landowner permission through the Tuttle property. It was agreed to allow Maine game warden Rick Laflamme to contact the property owner and try to obtain permission once again.
Also discussed was property owned by Karl Knight and an old county road that may be a viable choice for a new trail. Frank and Alden will check it out.
Also McCloskey property on the Gould Rd. is a question mark for landowner permission. Property was recently sold and is currently gated and locked.
At this point the meeting was put on hold for our picnic. The meeting was restarted again after the picnic.
Election of Officers:
President Frank Forster
Vice President Al Thurlow
Secretary Adrienne Rollo
Treasurer Bob Rutigliano
Trail Master: Alden Wattles
Lynne Ricardo
Directors at Large Lee Rutigliano
Glenda Hargreaves
New Vineyard North Snowmobile Club
September 8, 2019
Page 2
Membership Chair Adrienne Rollo
Jan Thurlow
MSA Directors Lynne Ricardo
Adrienne Rollo
Safety Officer: Alden Wattles
Club Reporter: Richard Hargreaves
New Business:
After a lengthy discussion it was agreed that the club would close the trail from the Mountain Rd. to Route 234 and beyond through John Maki’s property to ITS 84. Lack of landowner permission from Tuttle and the need for two bridges leaves us no other choice but to close it down. This closure means that we will have just one trail (instead of two) from Porter Lake to ITS 84 in New Portland. Taylor Hill will also remain open.
Facebook:
Bob Rutigliano expressed concerns regarding the club’s Facebook page currently managed by former club member Samantha Ellis. Samantha needs to take down her page in order for Bob to create a new page. Glenda and Bob will contact the Ellis family together to make this request.
Flag Account:
It was determined that funds for the flags that fly in New Vineyard are in a personal account unrelated to the club’s accounts.
The next meeting will be held on Sunday, October 6that 6 p.m. in the Community Room. A preliminary date of December 15thwas set for a Yankee Swap at the Forster Ricardo Farm.
New Vineyard North Snowmobile Club
September 8, 2019
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With no further business, the meeting was adjourned at 2:38 p.m.
Respectfully submitted,
Adrienne Rollo
ADDENDUM:
The meeting was reopened and it was voted upon to grant Doug Nile an honorary membership in the club due to his extreme generosity in assisting the club with trail work for a number of years.
NEW VINEYARD NORTH SNOWMOBILE CLUB
October 6, 2019
MINUTES
The meeting was called to order by President Frank Forster at 6 p.m. in the Community Room of the New Vineyard Public Library. Nine members were present.
The minutes of the September 8, 2019 meeting were approved as written.
The Treasurer’s report was accepted as presented.
The club’s membership list to date was distributed by club treasurer Bob Rutigliano and corrections noted.
Super raffle tickets from MSA were also distributed by Bob. They are due in by the end of November.
Trail maintenance worksheets were distributed by club secretary Adrienne Rollo.
The MSA scholarship fund is seeking donations from various clubs. No determination was made on this request as of this date.
Old Business:
Bob Rutigliano noted that Samantha Ellis has requested that Facebook take down the club page that she created. Bob will create a new Facebook page in its place and try to generate interest and membership in our club.
New Business:
§ Signs – now is the time to order new signs from the Bureau of Parks and Lands for our trail system. Dick and Bob will check on our inventory and determine what is needed. The deadline for ordering is October 11th. Frank Forster will post signs denoting closed trails from the mountain trail to Route 234 and beyond through John Maki’s property to ITS 84.
§ It was noted that the Landowner Liability brochure issued by the Maine Dept. of Conservation should be distributed to any new landowners along with their permission form.
§ Bridge Work – it was determined that the bridge located behind the store will need heavy equipment in order to make repairs. The riverbank is eroding away on one side and the bridge must be lifted up in order to secure it. Frank has recently left a message for Doug Nile to contact him. No response from Doug as of this date. The club will also contact Duffer Luce to request his assistance with this project.
§ Tom Holbrook, fire chief of New Vineyard, attended the meeting briefly to inquire as to where our club machines are stored in case there is a need for a rescue on the trails. All machines are stored in Katie Wattles barn on Taylor Hill Rd.
§ Groomer – Frank recently worked on the groomer for a two-week period and reported that it is presently in running condition. However it has a sheared shaft from last season and the subsequent repairs were determined to be
§ unacceptable. The shaft would continue to be problematic in the future. It was agreed upon and voted on to put this machine up for sale as soon as possible. Presently the club is considering a purchase price of $14,900. Dick Hargreaves will notify Joe Higgins at the Dept. of Conservation of our intent to sell and ask his opinion on what an appropriate asking price would be. Some recommendations were to replace this groomer with a new Bombi or a possible trade-in for a side by side with a track kit.
Other:
Club members voted to send Ann Wattles a plant and best wishes for a speedy recovery after her recent surgery.
The MSA Snowmobile Show will be held at the Augusta Civic Center on October 18, 19 and 20.
On October 25than event known as Trunk or Treat will be held in the Maine Wood Turning parking lot. The club will distribute candy to kids as well as try to sell raffle tickets or sign up new members.
The next meeting will be held on Sunday, November 3rd at 6 p.m. in the Community Room.
With no further business, the meeting was adjourned at 7:50 p.m.
Respectfully submitted,
Adrienne Rollo
Secretary
NEW VINEYARD NORTH SNOWMOBILE CLUB
November 3, 2019
MINUTES
President Frank Forster called the meeting to order at 6:04 p.m. in the Community Room of the New Vineyard Public Library. Members present included Lynne Ricardo, Alden Wattles, Bob Rutigliano, Lee Rutigliano, Al Thurlow, Jan Thurlow, John Rollo, Adrienne Rollo and David Fletcher.
The minutes of the October 6, 2019 meeting were approved as written.
The Treasurer’s report was approved as presented.
Old Business:
The bridge behind the store has been repositioned properly thanks to Duffer Luce. Work was recently completed and is now safe for travel. The club will send Duffer a gift card to Hannaford for his generous donation of time and heavy equipment.
FACEBOOK – Bob noted that our new page is up and running on FB as well as on the town’s website. Clicking on “Resources” will provide links to both FB and the North New Vineyard S.C.
The club had a display at TRUNK OR TREAT on October 25thin conjunction with the library. It was attended by many area children however it was noted that attendance was not as great as last year. Bob offered to create business style club cards to be handed out for future events.
New Business:
· The bridge that crosses Carl Knight’s property on the Mountain Road is also in need of repair. Frank and Alden to check it out.
· TRAIL WORK has begun! The north trail from Bog Rd. to ITS 84 has been cleared of blow down which is significant after the recent windstorm. This trail will only be open to local traffic this season. David reported that he has cleared the trail from the lake to Cedar Drive.
TRAIL WORK from the Bates Farm to the Holbrook Farm has been scheduled for Sunday, November 10th. Meet at the store at 11 a.m. Bring ATV’s, chain saws, loping shears, clippers, etc. Lynne offered to notify Randy Bates of work to be done.
· A pole saw needs to be purchased from Osgood. Frank and Alden are discussing options on what would best serve the club’s needs.
· SIGNING – John and Dick to start signing this week
· GROOMER – ad has been placed with the Dept. of Conservation and our groomer is now on the market. Farmington SC has inquired but no offers yet.
· CLUB SLEDS – Al noted that our machines should be serviced soon at Cushing’s before the rush begins. There is a $400 limit per sled per the club’s bylaws.
· DRAGS – discussion took place on the property next to Our Village Market and whether or not we could house the drags at this location. David offered to keep a drag at his house if need be
Other Business:
Adrienne will contact Joe Higgins at the Dept. of Conservation and notify him that 5 miles of our trail system will be closed for the upcoming season.
The next meeting will be held on Sunday, December 15that the Forster Ricardo farm at 1 p.m. in conjunction with a Yankee Swap Christmas party. Each person is asked to bring a gift ($10 limit). Potluck is requested – desserts only.
REMINDER: All paperwork relating to trail work for this season will be due at this time.
With no further business, the meeting was adjourned at 7:16 p.m.
Respectfully submitted,
Adrienne Rollo
Secretary
NEW VINEYARD NORTH SNOWMOBILE CLUB
December 15, 2019
MINUTES
President Frank Forster called the meeting to order at 1:30 p.m. at the Forster Ricardo Farm. Members present included Lynne Ricardo, Alden Wattles, Ann Wattles, Bob Rutigliano, Lee Rutigliano, Al Thurlow, Jan Thurlow, John Rollo, Adrienne Rollo, Richard Hargreaves, Glenda Hargreaves, David Fletcher, Nicole Fletcher and children.
The minutes of the November 3, 2019 meeting were approved as written.
The Treasurer’s report was approved as presented.
Old Business:
· The bridge that crosses Carl Knight’s property on the Mountain Road is in need of repair. Frank and Alden to check it out.
· TRAIL WORK continues. It was reported that the only section of trail work remaining is from Parlin Road to the Lane farm.
· POLE SAW – yet to be purchased from Osgood. Frank and Alden are discussing options on what would best serve the club’s needs.
· SIGNING – signs are posted on ITS 84 in New Vineyard indicating trail closed and bridge out. Signs needed on Parlin Rd. indicating same and on ITS 84 in New Portland.
· GROOMER – an offer for $12,500 was made by the New Sharon Snow Riders Club. Members voted unanimously to accept this offer.
· CLUB SLEDS – Alden noted that the sleds were serviced and ready to go.
· DRAGS – all drags will remain at Katie Wattles farm for the 2019-2020 season.
New Business:
· NEW TRAIL – Alden announced a new trail that will begin near Bill Hargreaves field and proceed over Baud’s Pond and through Katie Wattles farm to Bog Road. This will connect with the existing trail that continues on to ITS 84 in New Vineyard. The proposed trail will require a replacement bridge to be built over Lemon Stream but it is expected to be open this season.
Other Business:
· Bob will update membership info.
· Adrienne to notify Joe Higgins of the new proposed trail. He will need to update our trail map.
The next meeting will be held Sunday, January 5that 6 p.m. in the New Vineyard Community Room.
With no further business, the meeting was adjourned at 3:10 p.m.
Following our meeting was our annual Christmas party and Yankee Swap. Glenda led the way with a revised version of The Price is Right. Everyone had to guess the price of local items to determine who would get to go first for gift selection. A fun time was had by all especially Erin and Megan. Thank you Glenda for another fun swap!
Respectfully submitted,
Adrienne Rollo
Secretary
NEW VINEYARD NORTH SNOWMOBILE CLUB
January 5, 2020
MINUTES
President Frank Forster called the meeting to order at 6 p.m. in the New Vineyard Community Room. Members present included Lynne Ricardo, David Fletcher, Alden Wattles, Bob Rutigliano, Lee Rutigliano, John Rollo, Adrienne Rollo, Richard Hargreaves and Glenda Hargreaves.
The minutes of the December 15, 2019 meeting were approved as written.
The Treasurer’s report was approved as presented.
Old Business:
· The bridge that crosses Carl Knight’s property on the Mountain Road remains in need of repair. Alden and John to check it out.
· POLE SAW – yet to be purchased from Osgood.
· SIGNING – signs still needed on Parlin Rd. indicating that trail is closed and also on the Anson Valley Road next to John Maki.
· DRAGS – David Fletcher requested that one drag be kept at his property to be used from the lake to Taylor Hill.
New Business:
· TRAIL WORK - all trail work has been completed to this date. The trail off the lake is open, silt fencing has been removed and the ramp has been placed. It was reported that a property owner on Bog Road (Dennis Wentworth) has been grooming the north section of the trail out to ITS 84. Bob, Lynne and John will pay a visit Dennis and present an honorary membership to him for his good will to the club.
· NEW TRAIL – Alden announced that the new bridge is in place over Lemon Stream. Planks are still needed to complete this project. Landowner permission was granted by Thomas Richardson during the 2018-2019 season to cross his property located at Map R7, Lot 12 and more recently by Hayden York, Map R7, Lot 13A. Both agreements have been made verbally and noted as such. Mr. Richardson has since deceased.
Other Business:
· NEW MEMBERS – Frank and Linda Duggan have recently joined the club.
· SALES TAX EXEMPTION – Frank will check with the State of Maine on the procedure for filing for this exemption.
· TRAIL MAP - Bob requested a copy of the proposed trail map that was submitted to Joe Higgins. A new trail map will be developed by Joe after he rides our trail system.
· RESCUE SLED - It was noted that the emergency recue sled for the town is stored at the fire station.
The next meeting will be held Sunday, February 9th at 6 p.m. in the New Vineyard Community Room.
With no further business, the meeting was adjourned at 7:12 p.m.
Respectfully submitted,
Adrienne Rollo
Secretary